Is it the truth? | Is it fair to all concerned? | Will it build goodwill and better friendships? |
Will it be beneficial to all concerned? | - The Rotary 4 Way Test.
CLUB COMMITTEE MINUTES
CLUB SERVICE COMMITTEE
Minutes of CLUB SERVICE COMMITTEE meeting 26 March 2003
Members: Martin Shaw (Ch), Paul Berrisford, David Curtis, David Edwards, Doug St John, John Turner, Lloyd Williams
Apologies: None
Present: Martin Shaw, Paul Berrisford,David Curtis, John Turner
Approval of Minutes of Prior meeting. Agreed.
Matters arising. DC referred to the need to put jokes and similar articles into a protected section as some may not be suitable for access to general public. MS spoke to Neil Stevenson following the meeting who agreed to look into this as he had now started to take over from CR.
Public Relations/Publicity. Stroke Awareness day DC awaiting material from GP. Following the meeting MS discussed with GP who has it in hand.
Gedling Carnival. MS had flagged up our interest with Gedling BC and expects to receive marquee space booking form within next 4 weeks. Then to be passed to Community Service. Computer power point/ projection equipment considered but decided against for security reasons. DC/ JT agreed to look at replacing / adding to display boards and to acquire material from District. DC needs an Outward Bound photograph from Neil or Steve for Conference. MS to email Steve. DC also mentioned the availability of a 15 minute spot for an Outward Bound presentation at Conference. MS had spoken to Steve about this who has concerns about other clubs muscling in on the matching grant money. To be discussed at Club Council meeting.
Bill Handslip suggested getting Mapperley Rotary into the Arnold Eagle “list of contacts. DC to follow up.
Membership issues. One member has not attended more than 3 meetings this calendar year. Martin to approach him. Leave of Absence is not being requested properly and it is up to the Assistant Secretary to make sure this is applied for formally in writing giving full reasons. Regular contact should then be maintained. The response to the New Members Evening and follow up Guest Night had been disappointing. Although well supported most of the guests had come as a result of the committee generated list invitations and perhaps only 1 or 2 members had brought along guests on their own initiative. Following up these initial approaches was now necessary. MS agreed to provide committee members with the potential list and divide them up for chasing. MS described his programme for 2003/4 where there were 4 BAG NIGHTS in the year (Bring a Guest) each one followed by a Ladies Night to encourage guests to come to a further meeting and bring their partners. Each committee would be responsible for their own guest night and would be expected to generate guests from within their committee.
Next Meeting 16 April. Bowling with Sherwood Forest Club at the Richard Herrod centre. MS to liaise and JT to manage the evening as MS will not be able to attend. JT confirmed a buffet has been booked for about 8.30 pm and the lanes booked for a 2 hour session. JT has booked the woods and will organise a bottle of wine prize. Since the meeting MS contacted Sherwood Forest (I talk to the trees!) and they will be bringing 14 and estimate arrival between 6.30 to 7. pm.
Club Audit. The club are to discuss on 30 April. Committee members went through the tick list and made various observations, voiced some concerns. Martin to prepare the audit report for focused discussion at 30 April meeting.
AOB. Club Photo to be organised for June.
Martin Club Service Chairman
YOUTH ACTIVITIES COMMITTEE
Minutes of YOUTH ACTIVITIES COMMITTEE meeting 26 March 2003
Members: Neil Stevenson (Ch), Steve Richardson, David Gratton, Richard Pannell.
Apologies: None
Present: Neil Stevenson, Steve Richardson, David Gratton
Approval of Minutes of Prior meeting. Agreed.
Matters arising. None
Whizz Kids. Evening had gone well thanks to Rupert Williams.
Outward Bound. NS reported that we still required a femail supervisor for the April course. This had been raised in the Club meeting earlier. NS to send email to all members requesting assistance and giving the course details. DG to check for possible femail supervisor. SR to check with Nottingham Outward Bound for transport and driver. NS to discuss the possibility of the Club President and Lord Mayor being present when the group depart.
NS to investigate possibility of Outward Bound presentation at the Distrct Conference in September.
Next Meeting 18 June. NS to make formal approach to Colin Bower as guest speaker.